Renewing Passport by Mail; Resumption of Limited Services for U.S. Citizens

Renew your U.S. Passports by mail or in person.
Guidance on Renewing Your Passport by Mail; Resumption of Limited Routine Passport, Citizenship and Notarial Appointments

U.S. Embassy Nassau’s American Citizen Service Unit is resuming limited appointments for U.S. citizens for passport, Consular Report of Birth Abroad, and notarial services.  Please note that due to the ongoing global COVID-19 pandemic, it is possible that the Embassy may need to modify the availability of appointments in response to any changes to health and safety conditions.

Did you know that adult U.S. citizens with 10-year passports can renew their passports via mail? You can renew your passport up to six months prior to its expiration date. We encourage adults to renew by mail (see instructions below), so that U.S. citizens requiring interviews, such as children, may be prioritized for appointments.

For individuals requiring an interview (that is, all children, first time passport applicants, Consular Reports of Birth Abroad, and emergency passports), the Embassy is prioritizing U.S. citizens with passports that have already expired or that will expire by January 31, 2021. Our goal in prioritizing these individuals is to ensure that U.S. citizens are documented with current passports in the event of an emergency, and particularly during hurricane season.

Below are specific instructions for renewing passports for adults and children, under differing circumstances.  Please read them carefully to ensure you are following the requirements for your specific situation.

RENEW YOUR U.S. PASSPORT BY MAIL (FORM DS-82) – ADULTS ONLY

If you were previously issued a 10-year validity passport, you may apply for the replacement by submitting a completed form DS-82.  Instructions are available at https://bs.usembassy.gov/u-s-citizen-services/passports/renew-a-passport/.

The completed DS-82 form must be signed and submitted via courier, along with the following:

Submit your documents to the Embassy:  Please use the courier company of your choice (DHS, FedEx or GWS) to submit your DS-82 and the above noted requirements to:  Attention: ACS Unit, U.S. Embassy Nassau, 42 Queen Street, Nassau, The Bahamas (telephone +242-322-1181).  After your passport application is processed, your new passport will be returned to you via courier.  DHL and GWS fees for the service are $17 payable at their office.  The FedEx fee is $22 payable to FedEx by a bank draft or a FedEx account number. The processing time is approximately 10 business days.

REPLACE YOUR EMERGENCY (LIMITED VALIDITY) PASSPORT WITH A FULL VALIDITY PASSPORT BY MAIL – (FORM DS-5504)

If you were previously issued a limited-validity emergency passport, you may exchange it for a full-validity passport at no cost by submitting a completed form DS-5504 within one year of the issuance of your emergency passport.

The completed DS-5504 form may be submitted via courier along with the original emergency passport, the letter issued by the U.S. Embassy at the time of  the emergency passport issuance, and a passport photo that conforms to the passport photo criteria at https://travel.state.gov/content/travel/en/passports/how-apply/photos.html.

Submit your documents to the Embassy:  Please use the courier company of your choice (DHS, FedEx or GWS) to submit your DS-82 and the above noted requirements to:

Attention: ACS Unit
U.S. Embassy Nassau
42 Queen Street
Nassau, The Bahamas
(telephone +242-322-1181)

After your passport application is processed, your new passport will be returned to you via courier.  DHL and GWS fees for the service are $17 payable at their office.  The FedEx fee is $22 payable to FedEx by a bank draft or a FedEx account number.

MINOR CHILD:  PASSPORT RENEWAL (FORM DS-11) – INTERVIEW REQUIRED

If your child was previously issued a 5-year validity passport and it has already expired or will expire by January 31, 2021, you may apply for a replacement using form DS-11 and an interview is mandatory.   See “How to Request an Appointment…” below.

Children’s passports require in-person interviews.  Guidance and instructions are available at https://bs.usembassy.gov/u-s-citizen-services/passports/.  Remember to bring a recent passport photo (2×2 in.) that conforms to the criteria at https://travel.state.gov/content/travel/en/passports/how-apply/photos.html.

Please complete the DS-11 form before your interview, however DO NOT SIGN IT. You will sign it during the interview, in front of the Consular Officer.

HOW TO REQUEST AN APPOINTMENT FOR A U.S. PASSPORT OR

CONSULAR REPORT OF BIRTH ABROAD

In-person American Citizen Services appointments are currently limited to emergencies, children whose passports have expired or are expiring prior to January 31, 2021, first time passport applicants, and Consular Report of Birth Abroad applicants.

Reminder:  If you are an adult with a 10-year validity passport, please use our convenient renewal by mail service (see above).

TO REQUEST AN APPOINTMENT, please send an email to ACSnassau@state.gov, with the following subject heading:

  • NASSAU PASSPORT [OR CRBA] APPOINTMENT REQUEST: [SURNAME, FIRST NAME of applicant (not parent’s name)]

We will review your email request to ensure that the applicant meets the current requirements for an appointment, and will respond within 48 hours.

CHILD PASSPORT RENEWAL, up to age 15:   Guidance and instructions are available at https://bs.usembassy.gov/u-s-citizen-services/passports/. Both parents listed on the birth certificate must accompany the child for the interview.  If a parent is absent, a form DS-3053 must be signed and notarized and submitted with a copy of the absent parent’s identification.  If you are renewing a passport for a child under the age of 16, please include in your email scanned copies of the following:

  • Child’s current passport
  • Child’s U.S. birth certificate or other U.S. citizenship document
  • Parent’s/parents’ passports (only parents listed on the birth certificate are authorized to sign the passport application)

CHILD PASSPORT RENEWAL, ages 16 – 17:  Guidance and instructions are available at https://bs.usembassy.gov/u-s-citizen-services/passports/. If your child has attained the age of 16 or 17, they are now entitled to a 10-year passport.  Please include in your email scanned copies of the following:

  •     Child’s current passport
  •     Child’s U.S. birth certificate or other U.S. citizenship document
  •     Passport for one (1) of the parents (that parent must then accompany the child for the interview)

ADULT FIRST TIME PASSPORT – age 18 and older:    Guidance and instructions are available at https://bs.usembassy.gov/u-s-citizen-services/passports/.  If a child is renewing a 5-year passport and is over the age of 16 or 17, they are now entitled to a 10-year passport.  Please include in your email a scanned copy of:

  •       Child’s current passport
  •     Child’s U.S. birth certificate or other U.S. citizenship document

CONSULAR REPORT OF BIRTH ABROAD: Guidance and instructions are available at https://bs.usembassy.gov/u-s-citizen-services/citizenship-services/.

Fees:  Cashier services at the Embassy may be limited, so you should plan on paying for services with exact change.  The cash payment must be exclusively in either U.S. dollars or Bahamian dollars (the two currencies cannot be mixed).

 Passport fee (child up to the age of 15):  $115

  • Passport fee (adult and child age 16 and over):  $145
  • Consular Report of Birth Abroad:  $100

EMERGENCY PASSPORT REQUESTS

If you have emergency travel to the United States, please email ACSNassau@state.gov  and include a scanned copy or attachment of your itinerary.  Emergency passports are limited to one (1) year only.

The U.S. Embassy appreciates your cooperation and understanding as to the current limitations of services.

NOTARIAL SERVICES

The Embassy is offering a limited number of notarial service appointments.  More information about notarial services is available at https://bs.usembassy.gov/u-s-citizen-services/notaries-public/. To request a notarial appointment,  please send an email to ACSnassau@state.gov, with the following subject heading:

  • NOTARIAL APPOINTMENT REQUEST: [SURNAME, FIRST NAME of applicant]

Do you know any U.S. citizens in The Bahamas who do not receive these messages?  If so, please encourage them to enroll in the State Department’s Smart Traveler Enrollment Program (STEP) to receive information and alerts from U.S. Embassy Nassau.

For Assistance:

U.S. Embassy Nassau, The Bahamas
#42 Queen Street, Nassau
+1-242-322-1181
ACSNassau@state.gov
U.S. Embassy Nassau webpage

For U.S. Citizens in an Emergency:

Call State Department – Consular Affairs at:
1-888-407-4747 (when dialing from within the U.S.)
+1 (202) 501-4444 (when dialing from overseas)

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